Please note: It is the responsibility of the individual seeking reimbursement to seek confirmation that the purchase is appropriate for reimbursement by the University. If Fiscal deems the purchase is unallowable per UF Policies and Guidelines and should have utilized normal purchasing or Pcard processes, you will be notified that it will not be processed for reimbursement per UF policies.

Expenses that are NOT allowable for reimbursement include:

1. IT Equipment. All IT equipment must be purchased using UF procurement mechanisms to ensure all applicable UF-IT standards are met.
2. Clothing.
3. Contractual Services (except with approval from the Director or Associate Director of Procurement Services).
4. Any other commodities or contractual services that are required to be processed on a requisition/Purchase Order (PO) or PCard.  To view allowable, conditional, and non-allowable PCard purchases, visit the Procurement website.
5. Sales tax that would have been avoided if normal University purchasing processes had been followed (Sales tax must be deducted from unallowable reimbursements).
6. Any reimbursement greater than $50.

Because of IRS regulations, all expense reports for travel or other employee reimbursements must be submitted in the myUFL accounting system no later than 60 days after the expenses were paid or after the date of return from travel. http://www.fa.ufl.edu/directives/timeliness-of-travel-entertainment-and-employee-reimbursements/

To complete the Non-Travel Reimbursement form you will need to provide us with the ChartField information. If you do not know this information, please reach out to your Center Contact.

Center Contacts:
General: Kym Hodges k.hodges@latam.ufl.edu

TCD: Patricia Sampaio psampaio@latam.ufl.edu

MDP: Andy Noss anoss@ufl.edu 

Important:
To complete this form you will be prompted to log-in through Submittable. If you do not have a valid account, you will need to create a free Submittable account.  

• If you encounter technical issues with the form, please contact support@submittable.com.
• You can save a draft of your work if you would like to finish filling out the form at a later date.
• All communications regarding your submission will occur via email.